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Executive Assistant

Position: Executive Assistant
Location: Washington DC
Status: Full Time; Non-Exempt 
Reports to:  Founding Director

Essential Responsibilities and Tasks

MEETING/CALENDAR SUPPORT

  • Manage Founding Director’s highly detailed calendar, including organizing, coordinating and scheduling meetings with internal and external parties, domestically and internationally
  • Ensure agenda and logistic coordination for meetings
  • Manage Founding Director’s travel arrangements and itineraries
  • Compile speech, travel, or fundraising/development folders for Founding Director as necessary
  • Provide administrative, writing, and research support
  • Keep staff informed of Founding Director’s schedule
  • Provide relevant information in advance of meetings

STAKEHOLDER COMMUNICATION

  • Act as first point of contact and liaison for some Founding Director communications, including answering phone calls, and coordinating and tracking email communications

DATA MANAGEMENT

  • Manage organizational documents, including org charts, announcements, distribution lists, stakeholder databases, etc.
  • Prepare and handle highly confidential information
  • Develop and maintain document retention and retrieval systems

FINANCE

  • Prepare, reconcile and maintain expense reports for Founding Director

SPECIAL PROJECTS

  • Prioritization, planning, and execution of special projects including events, off-sites, and preparations for potential advisory board
  • Coordinate department-level action and deadline management to ensure on-time submission of deliverables
  • Provide logistical support for donor/development projects

ADMINISTRATIVE

  • Proactively identify opportunities to improve service levels and efficiency in any and all parts of the organization
  • Greet visitors on behalf of the Founding Director
  • Perform general clerical duties
  • Help coordinate Founding Director’s shipping needs
  • Support Founding Director’s coordination with universities, track guest professorships
  • Keep Founding Director’s equipment (desktop, laptop, cell phone) current with security and software updates; general equipment maintenance and troubleshooting
  • Coordinate interviews with Founding Director

Required Education, Experience, Knowledge, Skills and Ability

  • Strong organizational skills and attention to detail
  • Bachelor’s degree in a relevant field
  • Previous executive support experience desired
  • Experience providing detailed project management support in a fast-paced, professional environment; ability to work under pressure
  • Superior verbal and written communication skills, including drafting/editing emails, memos, and founding correspondence
  • Must display professional maturity and ability to support and interact with all levels of management
  • Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress
  • Ability to manage multiple competing priorities and detailed projects with minimal oversight
  • Demonstrated ability to create and maintain complex processes and data systems
  • Savvy with technology
  • Experience with Google Apps, Microsoft Office Suite, and CRM systems, as well as Blackberry if possible
  • Proficiency in the use of office equipment such as computers, smartphones, voice messaging and office peripheries such as fax machines, copiers, scanners and printers
  • Positive attitude
  • Extremely responsive, fast, and diligent
  • Ability to anticipate needs of the Founding Director, and act accordingly
  • Demonstrated ability to earn and maintain trust in working relationships
  • Ability to maintain confidential and sensitive information with discretion and judgment
  • Strong interpersonal, time management, and problem-solving skills
  • Open to and appreciative of constructive feedback

How to Apply

If interested, please email a cover letter and resume to jobs@enoughproject.org

New Venture Fund Careers

The Enough Project is a project of the New Venture Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. The New Venture Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. The New Venture Fund’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.